Volunteer Policy

SJALL has seen great success over the past few years both on and off the baseball field.  Our sign-ups are growing, our snack shack is the envy of other leagues, and our field is one of the best in the district.  Our parent volunteers - Board Members, managers, coaches, umpires, team parents, etc. -  are the people who help provide the small community feel that SJALL is known for and without whom we literally would be unable to function. We all would like to provide our kids with the best possible baseball experience and to foster a sense of community and volunteering is one of the most powerful ways to make this happen. Given our reliance on volunteering, we have provided below clarification about the volunteer requirements in place for being a member of the league, as well as the opportunities for volunteering that are available during the year.

Volunteer Requirement

Each family is required to complete 1 snack shack shift* and 6 additional volunteer hours during the spring Little League Season** Each family will be required to write a check for $350, dated June 1st, to SJALL which the league holds until the end of the season or the required hours have been fulfilled. If the volunteer hours are not completed by the end of the season your check will be deposited. Your check will also be deposited if you do not attend a scheduled shift or if you cancel your shift with less than 24 hours notice without finding a replacement.

*The following Team Roles are exempt from the Snack Shack requirement:  All Managers, AA/AAA/Majors Coaches, and any Team Parent who opens the Snack Shack for 2 weeks.  Also, Tball/A Coaches may umpire Two AA games in lieu of the Snack Shack requirement.
Juniors, Seniors and Challenger are exempt from all volunteering. 

Volunteering Opportunities

Throughout the season there will be opportunities to volunteer at various functions for the league. Each shift is typically 3 hours.  Some of these opportunities include:

  • Pre-Season Field Day
    • Snack Shack
    • Grill/BBQ
      • Hit-a-thon/Picture Day
  • Opening Ceremonies
  • Umpire
  • Other duties posted on the volunteer signups page

Snack Shack:  Each team will be assigned a week for which they are responsible for making sure all the shifts are filled. You can and should also sign up for shifts at other times to help fulfill your volunteer requirement. 

Team Positions

Each team has positions that are required for the team to function. Team roles fulfill 6 hours of volunteering (except Tball/A Field Parent). The following roles must have a completed volunteer background check form on file with the league for the current season

Team Manager - This position is the head coach of a specific team within San Jose American Little League. The manager essentially runs the baseball side of the team. The manager is responsible for planning and running team practices, making out game-day lineups, and managing the team during games. This position is not as intimidating as it may seem, especially at the T-Ball and Farm A levels! You always have at least a couple of assistant coaches who are there to help you out and cover for you when you need to miss a practice or game due to other commitments. Please make sure to contact the appropriate board member if you are interested in being a team manager. This position requires a completed background check.

Team Parent - The Team Parent is the Manager's right-hand man or woman, and is a vital component of the team. Whereas the Manager typically runs the baseball part of the team, the Team Parent runs the administrative side. The Team Parent is responsible for organizing snack schedules, coordinating the team's turns in running the snack shack, planning mid-season and end-of-the-year team parties, and helping the Manager contact parents when practices or games are cancelled. Team Parents are paired up to open the Snack Shack for 1 week.  The team parent, working with the League's Volunteer Coordinator, also helps ensure that their team's volunteer requirements are met.  They are the liaison between the league and the parents of the team.  They are asked to communicate various activities and messages to parents. This position requires a completed background check.

Team Coach - The coach is an assistant to the manager and helps with all baseball aspects of the team. Coaches are vital parts of any team, and are often called upon to help run practices and games when the manager is not available. Note that in Minor AA and above only 2 official coaches are allowed on the field of play, but that doesn't stop additional "coaches" from helping out during practices (only the 2 official coaches receive volunteer credit).  T-Ball and Farm A also have 2 “official” coaches who will receive volunteer credit for coaching.  However, this does not preclude additional help from parents during practices and games. This position requires a completed background check.

Team Scorekeeper - At the AA level and above, Scorekeepers are an important part of each game we play during the season. San Jose American Little League uses the online scorekeeping application called GameChanger.  It can be used through an iOS device. This is a fun activity and keeps you occupied during the game. Furthermore, you are helping the coaches and the league measure how we are doing developing our players.

Field Prep (Field Parent) – Before games, fields must be prepped for the upcoming game.  Duties include dragging the field, watering down the infield, chalking the lines, etc.  The same is done once the games are completed.  Volunteer credit is allocated for AA/AAA/Majors Field Parents, but not Tball/A.

Opt Out Option

While we strongly encourage volunteer participation as this makes it possible for us to run the league and provides a greater sense of personal satisfaction and sense of community, we also realize that circumstances may prevent you from being able to do so. Therefore, if you're not able to volunteer for any of the above assignments (snack shack + 6 hours OR Team Position), you may select to opt out by paying $350 as part of your registration fees.

Corporate Matching for Volunteer Service

SJALL is a 501(c)(3) non-profit organization & may be eligible for Volunteer Matching Grants from your employer.  Volunteer hours for Coaching, Umpiring, Scorekeeping, Field prep, Fund-raising (Snack Shack) and more can be turned into donations to help SJALL.

We are registered with Benevity, which many employers use to manage their donation programs.  If San Jose American Little League isn’t listed with your employer, please contact us and we can provide the required information. 

Thank you for logging your volunteer hours!

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